Assessment Task 3 – Individual Assessment Topic

Assessment Task 3 – Individual Assessment Topic

The following information is provided as a guide to how you should do Assessment Task 3: Individual Assessment on Policy Design.

The aim of this assignment is to develop an HRM policy that can be used in the workplace.

You can choose an organisation in which you are currently working, or were previously employed, or aspire to work.

 

Develop an HRM policy on ONE of the following topics for your chosen organisation:

o Recruitment and selection

o Performance management

 

  1. Use the following assignment structure:

PART 1 – Policy Analysis

PART 2 – Policy Development

In PART 2, the following structure should be followed.

< Title of your chosen policy>

 

  1. Overview
  2. Scope
  3. Policy Statement
  4. Contextual Factors
  5. Process (1-page diagram or flowchart)
  6. Other related policies
  7. Accountabilities and Contacts
  8. Evaluation Measures

 

References

Appendices (if required)

 

If you need more information on the structure of your assignment or develop your writing skills, there are many different resources available to help you. You can use the LTU services available by searching on the La Trobe website, ask the Library and search online. Alternatively, you can just ask your workshop leader for advice.

 

  1. What are the expectations?

You need to conduct a brief policy analysis, which will underpin your policy. You are expected to research widely to identify examples of relevant policies and journal articles. You need to use a minimum of ten academic, peer-reviewed journal articles to support your policy. All reference material must be appropriately cited in the text of your PART 1 Policy Analysis.

If you choose to base your policy on a pre-existing one, you need to identify and reference this policy.

 

Note that Wikipedia and similar websites are NOT acceptable sources for this assignment. Only scientific studies (reported in academic journal articles), official websites of established organisations, commentaries by eminent academics or Government Reports should be used.

 

Follow the referencing style guidelines for the Academy of Management Journal.

It is essential that your assignment is written in a neat, professional, and engaging manner. Convey your ideas clearly and concisely and use appropriate transitions between the different sections of the assignment. Finally, and importantly, please be sure to check your assignment for spelling, grammar and punctuation before submission.

 

PART 1 – Policy Analysis (1000 words)

  1. Internal & External issues analysis

Internal issues refer to

  • Organisational objectives, business strategic choice, HR needs and HR
  • strategies,
  • Organisation culture and its approaches (management values) to managing
  • employees,
  • Ethical treatment of employees (i.e., organisational justice),
  • Ethical business practices (decision-making),
  • Approaches to corporate social responsibility

External issues refer to the contextual factors (external environment) that influence policy.

These contextual factors include:

  • LAW (industrial relations, anti-discrimination, occupational safety and health, and privacy)
  • GOVERNMENT POLICY (employment, education and training, immigration & citizenship, industrial relations)
  • ECONOMIC CONDITIONS (economic conditions in good times and bad times)
  • SOCIETAL VALUES & ISSUES (prevailing values and preferences shared by stakeholders outside the organisation)

 

  1. High priority issues

Among the above-mentioned internal and external issues, identify the two most essential issues that need to be addressed in the policy that you are developing.

  1. Policy problem

If you are to review and rewrite an existing HR policy, you need to point out problems that you are going to amend and why the amendments are necessary

 

PART 2 – POLICY (1000 WORDS)

A policy of your chosen topic will be prepared according to the proper techniques for writing a policy.

The following policy structure, should be followed for writing the policy of your chosen topic in PART 2.

<Your policy topic>

  1. Overview
  2. Scope
  3. Policy Statement
  4. Contextual Factors
  5. Process (1 page diagram or flowchart)
  6. Other related policies
  7. Accountabilities and Contacts
  8. Evaluation Measures

References

Appendices (optional)

 

 

 

 

Information that you need to consider to include in each of the sections of the policy of your chosen topic:

  1. Overview

A brief description of the intent and rationale of the policy

  1. Scope

Who are covered in the policy?

Identify to which parties in the organisation or to which particular situations the policy applies or it applies generally across the organisation in any situation.

  1. Policy Statement

It is a concise and formal statement of the principal objectives of the policy and it provides a framework of mandatory principles (organisational culture, management principles and adopted business ethics) to be incorporated in the related procedures.

  1. Contextual Factors

4.1 Laws and legal obligations that have direct or indirect consequences on the policy, e.g., EEO, OHS, Discriminatory laws, privacy, etc.

4.2 Government policy that very much related to the policy

4.3 Economic reasons that warrant the writing of this policy

4.4 Societal values & issues that are very much related to this policy

  1. Process

The processes (activities) that must be included in the policy and undertaken by involved parties in order to effectively achieve the objectives of the policy

  1. Other Related Policies
  2. Accountabilities and Contacts

The hierarchical roles and authorities that involved in the development, approval, implementation, and end-users of the policy, for example:

  • Development & drafting – HRM manager,
  • Approval – CEO in conjunction with board members,
  • Implementation – Line managers or concerned line managers,
  • End-users – Employees or concerned employees

Contacts

Name and contact details of the HR person to whom interpretation of the policy can be sought

 

  1. Evaluation Measures

Means to monitor and measure the EFFECTIVENESS of the policy

References – references used in the discussions in PART A

Appendices (optional) – self-explanatory

You should expand your knowledge about the right contents to be included in each of these sections by searching for, and reading, more samples of the policy that you are writing

 

A Policy of an HR Process/Activity

  • Provides a framework for the HR process
  • Reflects the organisation’s objectives of the HR process and the organisation’s culture in the HR process
  • Details the key principles, pertaining to the HR process, to be followed by Line & HR management; these principles include

– Business strategies

– Management principles

Stone (2019)

Reasons for HR policies

HR policies

  • align business and HR strategies and help achieve organisational objectives
  • help protect the organisation from litigation and other undesirable workforce outcomes
  • define and shape the culture of the organisation
  • foster innovation and creativity
  • ensure organisation functioning in an ethical way
  • underpin the organisation’s corporate social responsibilities

 

External issues influence HR policy

  • Law – legal principles & obligations applicable to employment relationship on employers and employees
  • Government Policy – education & training policy, immigration policy, employment policy, industrial relations policy
  • Economic conditions – favourable conditions affecting on attraction & retention of employees, employee engagement; unfavourable conditions resulting in cost control, short term survival
  • Societal values & Issues – good HR policies align with societal values, e.g., the aging workforce, demand for worklife balance, etc.

 

Internal Issues influence HR policy

  • Organisational objectives, business strategic choice, HR strategies and HR needs,
  • Organisation culture and its approaches (management values) to managing employees,
  • Ethical treatment of employees (e.g., organisational justice),
  • Ethical business practices (e.g., in decisionmaking),
  • Approaches to corporate social responsibility

 

HR policies and HR Strategies

  • A HR policy bridges between a HR strategy and the related HR practice(s)
  • A HR policy ensures common understanding of the meaning and intent of a piece of HR strategy, and a consistent approach to put the HR strategy into actions
  • A HR policy can underpin several different but related HR strategies
  • A good HR policy should facilitate compliance of legal obligations & regulations, ethical and social standards, i.e., balance all these considerations

 

Policy & Culture

  • HR policy should reflect the organizational culture, particularly the culture that values employees, thus the adopted people management approach, e.g., Soft HRM or Hard HRM
  • HR policy can also be used to change organisational culture
  • A good HR policy align employee’s dignity with business strategies

 

Policy Development

  • Policy design principles:

–Brevity – concision is primarily important

–Sectionalisation – Distinct sections and sub-sections with headings make it easier to identify relevant information and aid visual impact

–Paragraph numbering – Numbering enables easy reference to specific sections

–Visual impact – use of white space improves appearance and impact

 

Writing style and language

  • Be inclusive – including everyone in the organisation
  • In plain English
  • Avoid using jargons, obscure or specialized language
  • Be explicit
  • Crystal clear meaning – allowing NO scope for different interpretation
  • Be user-friendly

 

Template of a HR policy

<Policy Title>

  1. Overview

1.1 …

.

  1. Scope

2.1…

2.2 …

 

  1. Policy Statement

 

  1. Contextual Factors

4.1 law…

.

.

 

  1. Outline of procedures (1-page diagram or flowchart)

 

  1. Other related policies

 

  1. Accountabilities & contacts

7.1…

 

  1. Evaluation Measures

8.1…