Project Work Question 1


  1. When managing a project at what stages does Work health and safety need to be considered? What are the aims of Work Health and Safety Act?




  1. Organisations often undertake special projects that are separate from, or additional to, the normal work routine. These projects require coordination by a project manager. Explain the project manager’s role and authority.




  1. Describe the process to define all the Key stakeholders of a project. What are the benefits of completing this process?




  1. Explain what the delegating authority is. How does defining the delegating authority help to define your own level of responsibility as the project manager?





  1. You will need to ensure that your project does not undermine the organisation’s objectives, goals and values. An organisation’s goals, objectives and values can be found in a number of key business documents, including its vision & mission statement and strategic & operational plans.

What is the difference between a vision or mission statement? What are strategic and operational plans? And, how do projects relate to these?



  1. Why is it necessary for project team members to have a working knowledge of legislation involved in business? How can they gain this knowledge? (include correct titles of at least 3 legislations in your response)




  1. Define the following terms:
    1. Project Relationship
    2. Work Breakdown Structure (WBS)
    3. Gantt Chart
    4. E.R.T. chart
    5. Critical Path Method
    6. Cost schedule control system


  1. How is a budget developed for a project and what is the cash flow forecast?




  1. Should risk management only be focused on Work health and safety? Explain your response.



  1. Why is it important to include all the team in the planning phase? Explain how you achieve this.




  1. Once the project management plan has been developed; explain the next steps required before the execution phase can commence.




  1. Explain and name the types of reports that will need to be produced throughout the life of a project




  1. During the execution of a project changes may occur. Describe the process that needs to occur when a change has been proposed.



  1. At the final closing stage of the project there are a number of key processes that need to be completed. Explain what these are and why they need to be completed.























Activity 1: Managing a project

Select a project at work that you will/or have manage/d all or part of and;.

  1. Describe the project in no more than 200 words
  2. List the stakeholders in the project
  3. Develop a Work Breakdown Structure (WBS) for the project or your part in the project.
  4. Apply a timeline/schedule to the WBS
  5. Allocate responsibilities to the items in the WBS, e. who will be doing what?
  6. Did this project have any relationship to other projects or to your organisation’s plans?
  7. What is/was the budget for the project (estimate or actual)
  8. Identify one component of the project that you consider a risk to the success of the project.
  9. Do an assessment on this risk and determine;
    1. The likelihood of this occurring
    2. The consequences if it did occur
  • A strategy to reduce or eliminate the risk

Obtain approval for your Project Plan from your supervisor (note, this is approval for the Plan only.  You are not required to proceed with implementing the project just provided the detail as requested above and gain in principle agreement from your supervisor. To proceed with the actual project may be impacted on the availability of current funding, which is outside of your control)


Note: If you are unable to use an actual workplace project then select a project scenario (Ask your trainer for various scenarios that are available).

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